Overview

To see a list of all the courses at your company, hover over the Courses tab and click List.

If you are in academia, you will access classes. If you are in a business, you will access courses. The terms are interchangeable in this article. 

Here you will see all the courses and their basic details such as date, style, instructor, and more.

To search for a course in the list, click on the search button.

To filter the list, click on the icon, then select "New filter".

Here you can filter the list based on fields such as Course code, Description, Name, Style, Finished, Organization, and Section code. Use equal/in/contains conditions and enter the keywords to filter the courses.

You can chain more filters together by clicking on the "+" button.

To delete a filter from the chain, click on its "X" button.

After the filters are created, you can save them.

To list all Instructor-led and Blended courses which passed their End date, select the Finished field and choose "Yes".

To clear all filters, click the "X" button in the top right corner.

To see the course catalog, click on the Catalog button.

To see all the deactivated courses, click on the Archived tab.

Exporting grades

To export course grades, select them from the List tab and click Export grades.

Select if you want to export a CSV or XLS file. If you choose CSV, select the items to export and click Export. This will produce a comma-separated-value (CSV) file that can be imported into most software packages such as Excel.

Deleting courses

To delete courses, select them from the List tab, then click Delete.

Before the course is deleted, the portal will ask you to confirm the action for security purposes. If you delete a course, all of its assessments and scores are also deleted.

You can see all the deleted courses in the Deleted tab. To restore a course, select it, then click on Restore.

Publish and unpublish courses

You can publish multiple courses at once. Select the unpublished courses from the list and click Publish.

You can also unpublish courses in bulk. Select the courses and click Unpublish.

Lock and unlock courses

You can unlock multiple courses at once. Select the locked courses from the list and click Unlock. 

You can also lock courses in bulk. Select the courses and click Lock.

Locked courses are indicated with the lock icon.

Course templates

To see all the course templates, visit the Templates tab. To delete a template, select it from the list, then click Delete.

Default course settings

You can specify a default course or course template whose settings are used when adding a new course or template. The defined settings are used when creating a course via the Courses/Add pop-up form, when importing a course, and also in the case of SIS sync. This is useful if you'd like all new courses on your site to have certain settings for enrollment, category weightings, enabled features, and more.

To define the course or template whose settings will be used, visit the Admin/Courses area and click Add under settings.

Select the course from the pop-up, then click Save.

After adding the default course settings, you can change it by clicking the Edit button, or you can delete it by clicking Clear.

Please note the following:

Custom course fields

Custom course fields allow you to extend the fields related to a course. To add custom course fields, visit the Admin/Courses area and click Add in the Fields tab.

Enter the name of the field, then click Save.

You can add multiple custom fields. To edit the custom fields, click their edit icon and to delete the fields, select them, then click the Delete button.

After adding the custom fields, go to a course and visit its Admin/Basics area, then go to the Custom fields section and click Edit to enter the values for the fields. 

If you add values to custom course fields, then these values will be available as variables in rule actions. For example, the course field "Abc Def" would be available as the field @course_abc_def. (@course_ + the name of the field in lowercase with spaces replaced with underscores). Custom fields are also automatically included in the list of fields available when creating a PDF certificate.

Archiving courses

You can archive courses that are no longer active. They don't show up on the list of active courses, but you can still access their modules, assessments, and grades. To archive courses, select them from the List tab, then click Archive.

When you archive a course, the following will happen based on its style:

You can see a list of the archived courses in the Archive tab. To reactivate courses, select them and click Reactivate.

Instructors can see a list of their archived courses by clicking the Dashboard tab, then visiting the Archived tab. 

Learners can see their archived courses by visiting the Completed tab on their dashboard.

You can allow learners to access the course after it is archived. Go to the course, click Admin/Configure, and under More, you will see the option for “Allow learners to access the course if the course is archived”. This option is enabled by default.

To see the archived courses of learners, visit the Users/Learners tab and see the Completed column. Please note that only instructor-led, blended, micro courses and completed self-paced courses will show up in the Completed area once they are archived.

Importing courses

To learn how to import courses from a CSV (comma-separated value) file, visit the Import section. 

Enabling Micro learning

The  Micro learning concept promotes the use of relatively small learning units that are designed to be consumed in small 5-10 minute chunks rather than the traditional multi-hour courses. These micro courses are an ideal instructional approach for many situations, especially for skill development and on-the-job training.

Before you start adding micro courses, go to the App center and install Micro learning.

After Micro learning is installed, you can start adding micro courses. Go to Courses from the left bar and click Add.

Select Course from the Add course pop-up.

Enter the name of the course, then select "Micro course" from the Style drop-down and enter the duration of the course. After you enter all the information, click Save.

For more information, visit the microlearning help article.