Google Drive

Google Drive

Overview

If you use Google Drive, you can import your Google documents into the resources library and then reuse them just like any other resource. Google Drive resources are displayed live in a frame, so the current version of the document is always visible.

Installing the Google Drive app

To enable Google Drive for your account, first, an administrator must install the Google Drive app. Administrators:
  1. Click Admin from the primary navigation menu.
  2. Click App center from the fly-out menu.
  3. Install the Google Drive app. 

Admin, App center page showing the Google Drive app highlighted

Enabling Google Drive for your profile

To use Google Drive files, you must first connect your Google Drive account.
  1. Click your profile picture.
  2. Click Settings.
  3. Select the Google Drive checkbox. 

User profile, Settings page with the Google Drive option highlighted in the Integrations section

If you are not currently authenticated with Google Drive, you will be prompted for your Google User ID and Password.
  1. Select Allow and Continue if you are willing to grant permission for the platform to access your Google Drive.

Google Drive authentication pop-up allowing the CYPHER platform to connect to Google Drive
If you confirm, you are returned to your profile settings area and Google Drive is enabled for your account. If you want to disable Google Drive for your account:
  1. Uncheck the Google Drive checkbox.

User profile, Settings page with the Google Drive option checked

Importing Google Drive files into your library

To import files from your Google Drive into the library:

  1. Click Resources from the primary navigation menu.
  2. Click Add from the fly-out menu.
  3. Click Google Doc.

Add resource popup with the Google Drive resource type highlighted

The Add from Google Drive pop-up displays.
  1. Select a Library for the file.
  2. Click Select file.

Add from Google Drive pop-up
The Select a file from Google Drive pop-up displays, with a list of your Google files and folder structure.
  1. Select a file.
    1. Note that you may need to open your folders to locate the file.
  2. Click Select.
  3. Click Save to upload the file.
Info
Please note you can only upload one file at a time from Google Drive.
Select a file from Google Drive pop-up with a Google document selected

The uploaded Google file will then display in your Resources library.

In the image below, Google doc was select as the Resource type in the Search panel, so only files uploaded from Google display.

Resources, Catalog page listing the files imported from Google Drive

Importing Google Drive resources with the HTML editor

You can also import Google Drive resources to any area of the platform using the HTML editor, such as messages, course sections, assessments, etc. To import a Google Drive document using the HTML editor:
  1. Click the More more icon icon the HTML editor toolbar.
  2. Click the Upload file Upload file icon icon.
The Upload file pop-up displays.
  1. Click the Google Drive tab.
  2. Click Select file. 
  3. Select a Google Drive file.
  4. Click Select.
  5. Click Save as file to save the document as a file.
  6. Click Save as link to create a link to the Google Drive file.
Upload file pop-up with Google Drive highlighted

Google Drive document sharing

Before a file from your Google Drive can be used as a live resource that other users can view, you must make it public. To make a file public:

  1. Access Google Drive.
  2. Click Share.
  3. Select the General access level you are comfortable with for the document.
  4. Click Done.

Then when you go to the Resources catalog and select a Google Drive resource from your library, a live version of the document is displayed in a frame. 

Resource detail page showing an embedded preview of the file that was imported