Libraries

Libraries

Overview

Instructors, teachers, and administrators can store resources in libraries for reuse and sharing.

To see the resources in your libraries:
  1. Click Resources from the main navigation menu.
  2. Click Catalog from the fly-out menu.
The catalog displays resources in a scrollable list. The tile of each resource displays the resource name, the type of resource, the creation date, and the creator.

Resources, Catalog page showing various resource types, their creation dates, creator, and resource search

If you click on the tile of a resource, a pop-up opens with a resource preview and more information about the resource and metadata. 

To visit the page of the resource:
  1. Click Details.
Resource detail pop-up

The resource page displays.

  1. Click Edit to edit the resource name, description or library.
  2. Click Delete to delete the resource. 
  3. Click add to favorites to add the resource to your favorites. 
Resource page

You can also view the resources catalog as a list:

  1. Click Resources from the main navigation menu.
  2. Click Catalog from the fly-out menu.
  3. Click the List view icon.
Resources, Catalog page with the List view icon highlighted

In the list view, you can also see information about each resource, such as type, library, creator, tags, and more.

Please note that the libraries available to you depend on the the setup of your networks and organizations. 
Resources, Catalog page in List view

Personal

Resources in the personal library can only be accessed by the resource creator and the site admins. 

Please note that if you have enabled "organizations" and "partition organizations" for your site, the administrator must be in the same organization as the resource creators in order to access their resources in the personal library. For example, if the creator of the resource is an instructor from the default organization, then an admin from a sub-organization will not be able to see that resource.

Administrators can view resources in personal libraries by using filter options:

  1. Select only the Personal checkbox in the Search panel to see your personal resources.
  2. Select only the All personal libraries in the Search panel to see resources that are stored in other users' personal libraries.
Resources search box with the Library options highlighted

Business

To view resources shared in the business library:

  1. Select only the Business checkbox in the Search widget.  

Favorites

The Favorites library keeps track of all your favorite resources. To see the Favorites library:

  1. Select only the Favorites checkbox in the Search widget.  

Organization

If you have enabled "organizations" and "partition organizations" for your site, instructors and admins can share resources with other members of their organization (rather than with the entire site) by placing resources into the Organization library. 

To see resources in the Organization library:

  1. Select only the Organization checkbox in the Search widget.  

Filter by type

You can also filter resources by their type:

  1. Click the Resource type drop-down menu in the Search widget.
Resources search box with the Resource type options highlighted

Adding resources to a library

To add a resource to a particular library:

  1. Click Resources from the main navigation menu.
  2. Click + Add on the fly-out menu.
  3. Click the resource type you want to add.
Add resource pop-up

The Add resource pop-up will display.

  1. Enter a resource name and description.
  2. Select a library for the resource.
    1. The default library setting for resources is Personal.
  3. Click Save. 
Add certificate pop-up with the Library options highlighted

To change the library setting for a particular resource:

  1. Click Resources from the main navigation menu.
  2. Click Catalog from the fly-out menu.
  3. Use the Search filters to locate the resource.
  4. Click the resource.
  5. Click Details.
  6. Click Edit on the resource overview page.
Certificate resource page with Edit highlighted
  1. Select another library setting.
  2. Click Save.
Resource, Edit options page with Library highlighted

Making resources available to learners

Administrators can grant permission to learners to access the resources in the organization, business, and network libraries of the Resources Catalog. First, enable the Resources tab for learners:

  1. Click Admin from the main navigation menu.
  2. Click Policies from the fly-out menu.
  3. Click the Learners tab.
  4. Select Resources tab in the Navigation section.
Info
Please note that learners can't edit or delete resources from the organization, business, and network libraries of the Resources Catalog.

Admin, Policies, Learners page with Resources tab highlighted in the Navigation settings

Then add resources:

  1. Click Resources from the main navigation menu.
  2. Click + Add from the fly-out menu.
  3. Select a resource type from the Add resource pop-up.
    1. The resources that can be made available for learners are File, Page, and Web resource.
Add resources pop-up with File, Page, and Web resource highlighted

The Add resource pop-up will display.

  1. Enter a resource name and description.
  2. Select a library for the resource.
    1. Note that when adding items to the Resource Catalog, resources in the Personal library can’t be made available to students.
  3. Select the Allow learners to access? checkbox.
Add web resource pop-up with Library and Learner access settings highlighted

Learners can access the resources made available to them by:

  1. Clicking Resources from the main navigation menu.
  2. Selecting Catalog from the fly-out menu.
Learner view of the Resource catalog

Searching for resources

To search and filter resources:

  1. Click Resources from the main navigation menu.
  2. Click Catalog from the fly-out menu.
  3. Use the Search widget:
    1. Name: Enter the name or partial name of resource.
    2. Resource type: Select a resource type, such as PDF, Videos, Audios, etc., from the drop-down list.
    3. Library: Select the resource libraries to search.
  4. Click the Reset icon to clear the search filters.

    Resources search box with the reset search button highlighted

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